| Minutes
Province II Council Meeting
Friday, April 28, 2006
Century House, Latham, NY
Present: Kim Byham, Rt. Rev. George Councell, Louie Crew, Martha
Gardner, Chuck Perfater, Dorothy Jane Porpeglia, Michael Rehill,
David Robinson, Petero Sabune, Debra Wagner
Absent: Rt. Rev. Michael Garrison, Peter Hausman
President Michael Rehill called the meeting to order at 5p. He
introduced Dorothy Jane Porpeglia as Chancellor for Province II,
and Council indicated its pleasure.
Meeting Schedule
We agreed to meet on October 20-21, 2006, noon-to-noon, at Episcopal
House in Newark.
We tentatively approved meeting on February 23-24, 2007, with
a possible alternative of February 2-3rd, the venue still to be
determined.
Province II will have an event at General Convention at the assigned
time on the official calendar, 6:30p on Monday, June 19th. Michael
Rehill will explore desirable sites and recommend one to us. Once
known, we will alert Triennial delegates as well as deputations
of the Province.
Provincial caucuses will meet at lunch on Tuesday the 20th, to
select the nominees for the PB nominating committee – two
from each order and the Convention will choose from our nominees.
We agreed to require a biographical form for consideration to
be on this committee, as we have required in the past, so that
all will know in advance who is running. Chuck Perfater will obtain
a biographical form and circulate it to all deputies in the Province..
Only deputies sitting at the time can vote. Michael Rehill will
chair the voting session.
Provincial Council Email Communications
We approved Louie Crew’s setting up a private listserve
for the Council. He has done so, and all have been added as participants.
The address which reaches all of us is Province2Officers@yahoogroups.com
The group’s website is at http://groups.yahoo.com/group/Province2Officers/
At that site you have several options. For example, you can suspend
mail, elect to receive mail in digests, upload pictures and files,
access past messages, access the group’s calendar, send
reminders…. You will need to have a yahoogroups identity
and password to access these features, and I urge you to accept
the automatic invitation sent to you if you have not already done
so.
Editor of The Grapevine
Jan Paxton has generously agreed to continue as editor of The
Grapevine until we can find a replacement. She recommended that
we try to find someone who is not in the Diocese of Newark. We
agreed to look for persons in other dioceses of the Province who
have the skills and dedication required. We unanimously expressed
our appreciation to Jan for her service to this ministry and for
maintaining it as a consistently high standard for so many years.
Plans for our meeting in October
We will invite representatives of our networks to report briefly
on Friday afternoon. Michael Rehill suggests continuing that practice.
It was agreed to organize much of the afternoon meeting to enable
the representatives present to offer input and advice regarding
the program for the spring ’07 Convocation. We need to have
their input to assist the design team in producing a plan for
the convocation.
Budget Requests
Michael Rehill: The representatives will ask for money, and we
have a budget in place, with a lump sum set aside for networks.
We have a procedure: requests go to Chuck Perfater for review
of thoroughness and accuracy, and then to all of us for our decision.
We do not expect from the networks a high level of particularity.
Peter Hausman will explain both of the request forms and the
process to be used by the networks to seek financial support at
the next meeting of Council.
The convocational event which is being planned by Martha Gardner
and Petero Sabune and a Design Team will likely be one of the
big items in our budget.
We have one request already, from The Church Periodical Club
(CPC). Susan Kynor’s term expires as the Province II CPC
representative to the Triennial at the end of the provincial Triennial
meeting (April 28). Susan Kynor has requested the money to send
her replacement and four other persons to General Convention ($480,
the fee for the Triennial; and $100 towards travel – for
each of the 5). We approved paying these amounts for the new CPC
chair only, not for the four others.
The 2007 Convocation of the Province
Petero Sabune appealed for volunteers for the 2007 Convocation
of the Province, especially volunteers to help coordinate registration.
He will set out the jobs for which we need help so that Chuck
Perfater can circulate them.
The dioceses of Central New York, Western New York, and Haiti
do not have a representative on the design team. Chuck has spoken
to the bishops of WNY and CNY in this regard. Martha Gardner will
email the list of those on the design team to Louie Crew.
Dorothy-Jane wants to be sure that Province II remains a safe
space for Via Media folk (Albany) as well as for the new leadership
in the Diocese of Albany.
Bishop Councell asked whether we have $5k to bring in someone
from outside as a keynote. Chuck Perfater indicated that we may
be able to do so; but, he cautioned that there is a likely $5k
hidden cost on the event not covered by the attendee registration
fees.
The next convocation meeting is set for July 7, 2007.
Martha Gardner noted that the Province II Convocation needs the
Provincial Synod to be a part of the network. She noted that it
is important for Councell and Garrison to challenge their colleagues
to participate.
Other:
Bishop Duracin is disappointed that Province II has not done
more for Haiti.
The theme of next year’s convocation is “Come and
Grow”, which piggybacks on the theme for General Convention.
Dorothy-Jane Porpeglia wants us to engage youth at the Convocation;
Chuck Perfater stressed that we will try but there is already
a conflict with their planning for their summer jamboree (April
20-22 2007). Don Carlson (Diocese of Central New York) will help
find some way they can participate for some part of the convocation.
Chuck Perfater will set up a conference call with the design
group to do a post mortem on the Synod.
Respectfully submitted,
Louie Crew, Province II Secretary
-
Episcopal Dioceses of Albany, Central
New York, Haiti, Long
Island, Newark,
New Jersey, New
York,
Rochester, Virgin Islands, Western
New York, and the Convocation
of American Churches in Europe
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